Related Documents

Anti-Bullying Policy
Equality and Inclusion Policy
Privacy Policy
Health and Safety Policy
Safeguarding Policy Statement
For further information, please visit our website for a full list of our policies.

Registration

At the point of registration, parents/guardians are asked to provide their contact details, child’s information, and permissions. These are needed to support and enhance their child’s participation in Wild Things.

After registration, any changes to these details and information must be communicated via email at the earliest opportunity.

Parents/Guardians will be asked to read and confirm understanding of our policies at the point of registration. These policies will be reviewed and added to occasionally, and Wild Things will inform parents/guardians of any changes.

Fees

Details of class fees are available on our website, and will be communicated via email upon registration.

Fees are to be paid monthly, by standing order, between the 1st and 7th day of each month. It is the parent/guardian’s responsibility to set this standing order up with their bank. The student’s name must be included as the reference.

Payments made after the standard fee payment period (1st-7th of the month) will incur a £3 “late payment fee” per month of delay. This will be invoiced via Paypal. For example:

  • January class fee payment is due by 7th January. If this is not paid by then, on 8th January a late payment fee of £3 will be invoiced.
  • If January class fees and the late payment fee are still not paid by the following month (by 7th February), another late payment fee of £3 will be invoiced. A late payment fee of £3 per month will continue to be added until January’s fees are paid.

Fees cover both 4-week and 5-weekend months, plus any extra rehearsals we may hold for productions and/or showcases throughout the year.

All siblings receive a 30% discount when the first child is paying full price.

Fees do not cover show costs; a £30 per student ‘show fee’ is payable for each show we produce to contribute towards the cost of producing a show (costume and prop hire, the creation of a set, extra staffing etc). ‘Show Fees’ will be invoiced in advance of a show.

Fees do not cover Exams or Private Classes; these will be invoiced separately.

No refunds can be given for days when the student does not attend.

At Wild Things Performing Arts CIC, we aim to keep our fees as low as possible, in order to ensure our classes are accessible and affordable. It may be necessary for us to review and amend our fees on occasion to ensure our overheads are covered. These changes will be communicated to parents/guardians and students with as much notice as possible.

Notice of termination of classes

One month’s notice in writing (by email to nancy@wildthingsperformingarts.org.uk) is required when a student leaves Wild Things. If notice is given during the standard fee payment period (1st-7th of the month), fees for the current month are payable. If notice is given after the standard fee payment period (so on or after the 8th of the month), fees for the following month will also be due, whether or not the student attends the classes. For example:

  • Notice is given on 1st – 7th March: March’s fees are still due.
  • Notice is given on 8th – 31st March: March’s fees are still due and non-refundable. April’s fees will also be due, even if the student leaves at the end of March.

One month’s notice in writing (by email to nancy@wildthingsperformingarts.org.uk) is also required when a student drops a subject. If notice is given during the standard fee payment period (1st-7th of the month), fees for the subject(s) being dropped are still payable for the current month. If notice is given after the standard fee payment period (so on or after the 8th of the month), fees for the subject(s) being dropped are still payable for the following month, whether or not the student attends the classes for that subject. For example:

  • Notice is given to drop Dance on 1st – 7th March: March’s Dance fees are still due.
  • Notice is given to drop Dance on 8th – 31st March: March’s Dance fees are still due and non-refundable. April’s Dance fees will also be due, even if the student stops attending Dance classes at the end of March.

Classes

Details of each class (including times, location and fee) are available on our website, and will be communicated via email upon registration.

Wild Things classes run all the way through the year with a 2 week break only at Christmas/New Year.

While we strive to maintain consistency, as far as possible Wild Things may on occasion have to make changes to class times or venues. This will be communicated to parents/guardians and students with as much notice as possible.

If for any reason we are unable to run classes in person, all classes will be delivered virtually. This will either be a live class via Zoom, or a pre-recorded video with students being encouraged to record and submit work for feedback. The usual fees will still be due, and no refunds will be given.

On occasion, it may be necessary for a replacement coach to cover a class/classes. In most instances this replacement will be a Wild Things Performing Arts coach, and they will always be DBS-checked (enhanced).
Drama, Singing and Dance are active subjects. All students must dress in appropriate, comfortable clothing and footwear for their classes. Long hair should be tied back.

Students must bring any equipment to class they are asked to, including bottled water, scripts, a notebook and pen/pencil.

Attendance

In order for your child to progress and develop within the group, it is preferable that they attend every session. Class fees are payable whether or not your child attends all classes in the month.

Parents/guardians are asked to give as much notice as possible if their child will be missing a class, in order for their absence to be considered when planning the class.

Wild Things Performing Arts will consider class attendance when allocating roles in shows and exam pieces. Students who prove themselves to be reliable are more likely to be offered lead roles, than those who are regularly absent. If attendance is poor during rehearsals, we will consider re-allocating roles and withdrawing students from exams. No refunds will be given.

Photography

When registering, parents/guardians are asked to give lifetime permission for Wild Things Performing Arts CIC to use images (still and video) of the student in publicity materials online, on our website, and on social media (Facebook, Instagram, Twitter etc) and in video recordings of our performances on our YouTube and Vimeo channels. Parents/guardians have the option to deny this permission at the point of registration, and can change this permission any time after by contacting Wild Things Performing Arts.

Health and Safety

When registering, parents/guardians are asked to provide contact details, and any medical information relevant to ensure we can care for their child safely (including known conditions and allergies). It is the responsibility of the parent/guardian to ensure Wild Things Performing Arts CIC is updated with any changes to this information.

It is the responsibility of the parent/guardian to inform us of any injury their child has.

Wild Things provides a safe space for children and young people to play and have fun. However, students are expected to take reasonable care of themselves and others who may be affected by their actions. Students must follow safety instructions given to them by staff or volunteers.

Behaviour

Wild Things Performing Arts CIC promotes inclusion and celebrates individuality. We pride ourselves on offering all students a nurturing safe space to be creative and have fun together. All students are expected to foster these values, by treating each other with respect and kindness. No bullying will be tolerated.

  • Students must follow safety instructions given to them by staff or volunteers.
  • Students must not use language or gestures that others may find inappropriate, offensive or threatening.
  • In the event that a student’s behaviour or language is unacceptable, the following steps may be taken:
  • In the first instance, the student is given a verbal warning.
  • If the student continues to misbehave, they will be excluded from a particular activity/part of the class. If their behaviour improves, they will be invited to re-join the class.
  • If the student’s behaviour doesn’t improve, or if the offensive behaviour is repeated, the student will be excluded for the rest of the class.

Where a student is excluded from a class, their parent/guardian will be informed. No fees will be refunded for activities or classes a student is excluded from.

Exclusions

The following circumstances may result in exclusion of a student from future classes:

  • You are in breach of any of these Terms and Conditions, or
  • The behaviour of your child is disruptive, inappropriate or likely to put other students or staff in danger, or
  • Your behaviour towards our staff or volunteers, students or other customers is disruptive, inappropriate, consistently negligent (including late collection of your child) or likely to bring us or any of our services into disrepute,

Depending on the severity of the circumstances, exclusion will be the last resort. We will communicate and aim to work with you and your child to resolve any issues and ensure your child can continue to participate as far as possible. If the issues are persistent, or particularly severe, we will consider exclusion.

If a student is excluded, no fees will be refunded to you and we reserve the right to seek payment of the balance of any fees due to us, including the fee for their final month.